[Discover 9] Best Project Management Tools for Businesses

In our analysis of project management tools for businesses, we discovered a variety of software designed to enhance productivity and efficiency. These tools cater to the increasing demand from professionals transitioning into freelance roles. They provide comprehensive solutions for task management, client follow-ups, billing, and lead generation. Our guide offers an in-depth comparison of features, usability, and pricing, helping freelancers and project managers handle multiple projects effectively and maintain client satisfaction.
Project Management Tools for Freelancers

Thanks to the pandemic remote working seems to be the new normal.

Skilled personnel across the globe are moving out of their 9-5 jobs into project management and freelancer roles.

With more working professionals moving into freelance positions, there has been a surge in demand for a variety of online tools/ software. Click To Tweet

Performing a variety of tasks like marketing their skills, following up with the client, the process of billing, follow up, and edits of their work along with lead generation is a humongous amount of work.

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Freelancers and project managers, as we all know, work on multiple projects/client requirements simultaneously, and these tasks from various clients can be at different stages.

Following up on all of them can get overwhelming and lead to discrepancies and lead to losing clients.

Freelancers work on their projects and ensure that it generates income at the end of the month.

Apart from their dedicated performance, businesses can automate the remaining set of mundane stuff through the project management software.

How is project management tools for businesses & freelancers useful?

There are tons of project management tools in the market. Creating projects, tracking them, generating reports, and billing is all made possible at one place through project management tools.

Collaboration with clients/fellow freelancers , team’s members and team mates is also hassle-free when you use a project management tool.

Not only do a project management tools make it easier for the freelancers & project had to manage their daily tasks and schedules , but it also helps in improving their efficiency and contributes towards customer satisfaction.

Project management tools available in the market offer tons of exciting features.

However, it is essential to understand their functions, fee and uses before making the final decision.

List of Project Management Tools for Businesses and Freelancers:

Let us look at the features, uses, and pricing of some of the best project management tools in the market.

1. NiftyPM

If you are looking for a project management software, then NiftyPM provide solutions that helps you manage projects and communicate in one place.

Managing tasks and achieving them without missing timelines, and collaborating with current and existing clients are all made possible with NiftyPM.

Project management tool offers easy to use solutions with time tracking, the collaboration of tasks, creating notes/ documents, and workload balancing.

NiftyPM project management software also enables freelancers to import their existing files, jobs, and projects from Asana, Basecamp, Trello, and others.

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The importing services do not cause any inconvenience to the freelancers and help them continue from where they left off.

Imagine using email, chat application, task management, and time tracking all done in a few clicks at one place.

NiftyPM offers you all that in a single package. NiftyPM is also an excellent alternative to Basecamp and Asana.

Chatting with fellow teammates about the project, tracking task completion, and automated plans are some of the key critical areas that you can stop worrying about if you are a NiftyPM user.

It is also an excellent fit for teams/companies that works on collaborative workspaces. NiftyPM offers a 14-day trial which can later be upgraded, cancelled, or downgraded as per your business needs.

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Nifty pricing plans

NiftyPM offers a starter plan that works best for an individual/ freelancer and small teams/ businesses.

The starter plan costs $39 per month, and the billing takes place annually. The starter subscription covers up to 10 member logins with unlimited clients, 100 GB storage, and ten active projects.

Team chat, discussions, milestone tracking, schedules and creation of files, attach docs, and portfolios are a part of this subscription.

It is a great way specifically to manage workloads and to navigate through different files.

Apart from this other benefits include Google Single Sign-on, self-serve support centre, recurring tasks, tasks & milestone dependencies are a few other advanced features available with a $20 add on per month.

The Pro subscription plan suits you best if you are a small/ medium-sized team and costs $79 per month, and the billing is annual.

The Pro subscription plan offers up to 25 member logins, 500 GB storage, with unlimited clients and active projects.

It covers all the core and advanced features for $20 per month respectively along with priority support.

The business plan costs $124 per month and covers all the core and advanced features in the Pro subscription.

Fifty team members, 1TB storage space, and unlimited projects, and clients are available along with the basic and advanced features available in the Pro subscription.

The enterprise plan covers all the features available along with customized storage and dedicated success manager.

The plan also includes unlimited member logins, and the cost can be discussed directly with the sales team as per the customization requirements.

2. Hive

Hive is a project management tool with features like visual Gantt Charts, columns, Kanban Board, portfolio management, time & expense tracking, resource management, milestone tracking, team collaboration software, and customized templates that are easy to use.

Users of Hive project management system swear by the efficiency of its project management software that help them stay organized and enables them to automate workflow with an interactive dashboard.

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Hive project management software does not offer a free subscription; however, you can choose the free trial and then decide about opting/canceling a plan.

The basic plan costs $16 per user per month. An additional $12 enables you to use some of the optional features.

Training is provided through webinars, documentation, in-person, and live. Support is provided 24/7 through live representative/ online/ business hours.

3. Todoist

Todoist project management software has appeared on the list of “Top 20 Project management software” and “Top 20 remote work software” for the year 2020 making it the most favourite project management tool for freelancers.

Team collaboration tools, customizable project templates, milestone tracking, and time tracking are some of its best project management features.

Whether it is about updating your family budget or watering your kitchen garden. Todoist has got you covered.

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Delegation of work, Visualization of accomplished results, integration with your other freelancing apps, and personalized templates are all possible with the Todoist project management tool.

If you are on the lookout for the best project management tool for freelancers, then todoist should help you stay focused on all your tasks.

Todoist features cover some of the best project management tool.

Todoist is available to start for free with zero cost. This plan enables freelancers/ businesses to use upto 80 projects and upto five users per task.

It is an excellent choice for a project management software and can help you stay updated with task management and other mundane tasks. You can always check the site link to get more details.

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Todoist pricing

Premium plan

The premium plan of Todoist project management tool is available for as low as monthly $3 and $4 when billed annually. The premium plan covers features that help you manage your tasks.

The premium plan enables you to manage up to 300 projects with up to 25 people per project.

Reminders, productivity trends, comprehensive labels & filters, and file uploads are some of the features for freelancers that help them perform their best.

Business Plan

The business plan is comprehensive and available for as low as monthly $5 and $6 when billed annually. The business plan works best if you are looking for a management solution for your teams.

The Business plan covers features like team billing, team inbox, admin roles, priority support, and up to 50 people per 500 projects, making it one of the detailed and best project management tool.

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Todoist Capterra review

4. Taskque

Taskque is a project management software tool that enables teams to stay connected with all team members, track progress, and manage project timelines.

With Taskque as your project manager, you can concentrate on your actual work and make the best use of your time.

The project management features of Taskque helps you manage your tasks and optimize your resources.

Taskque enables freelancers and project managers to juggle multiple projects simultaneously with task management, to-do lists, task assignment, time tracking, and much more with its best project management software.

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Basic Plan

The basic plan of this project management tool is available free for a lifetime and covers up to 10 users and 5MB attachment limit & 1 GB space.

This subscription offers features like auto task assignment, task movement, kanban view, convert to-do lists into tasks, email management, workflow templates, and instant support forms.

Business plan

The business plan of this project management tool covers $5 per user every month and offers a 100 MB attachment limit with 5GB storage space for five users.

The business plan includes the features available in the free trial along with unlimited discussion minutes and admin user roles.

There is also a free trial for 60 days with premium features. The free trial subscription covers all the elements in the basic plan, along with detailed insights.

5. Teamwork

Teamwork offers a complete package of project management for freelancers. Some of the features that make it the best project management tool for freelancers are:

Collaboration toolChatAutomatic notifications
Activity trackingCollaborative workspaceDocument storage and notifications
Drag & drop interfaceFile managementReporting & analytics
List of Features of Teamwork

If you are looking to get project management software for freelancers, then Teamwork has features that cover from calendar to billing, and client management to task management and portfolio management.

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The Pro plan covers $10 every month. If you are a company/ team that is looking to track performance and do time tracking streamline related departments, then the Pro plan is the best choice. Google drive and dropbox integrations, task boards, and instant file editing are some of the features that are a part of the Pro plan.

teamwork pricing - connect and availability with the team - house and manage budgets seamlessly- risk monitoring - talk visually  - system - team member
Teamwork pricing

The premium plan costs $18 every month. Google calendar sync, task portfolio, Gsuite, MS Projects integration, and all the other features are a part of the Pro plan.

The enterprise plan covers features like Bespoke training and onboarding, extra branding control, Enterprise API and security, 500 GB + file space, and all the other features on the premium plan.

6. ProofHub

ProofHub project management tool offers easy and ultimate control for $99 every month, and the essential plan costs $50 every month.

Modern agile methodologies, Gantt chart, Kanban board, time tracking, milestone tracking, ability to create customized templates, resource management, invoicing, and collaboration tools are some of the features available with ProofHub.

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If you are looking for a freelancing app or working as a project management freelancer, then ProofHub has all the features with an intuitive interface that makes it the right choice. You can track time spent on your work and helps teams stay the most productive

You can manage and control every project with this powerful project management app and manage tight deadlines. without being limited.

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Meeting management, task management, remote access, and live chat are some of the project management software features for freelancers that help them make optimum utilization of time and resources.

Assignment management or you have to assign tasks, productivity analysis, progress tracking, messaging, and third party integration are some of the task management and project management features that make it an awesome choice for a small/medium-sized business.

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Proofhub Quora review

7. nTaskManager

nTaskManager is a complete and focused project management software app for project managers, then nTaskManager offers features like file sharing, collaborating with remote teams, and much more.

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Basic Plan

nTaskManager – a powerful project management tool that provides a basic no cost plan that has features best suited for freelancers and individuals.

It is a lifetime zero cost plan with features like unlimited tasks and workspaces, timesheets, meetings, issues tracking, up to 5 members login, and 100 MB storage. So, you do not have to juggle between various excel sheets.

Premium Plan

The premium plan works best for you if you are a small or mid-sized business and is a paid subscription. The premium plan costs $2.99 monthly per user with a 14-day trial.

The premium plan covers Gantt charts, Bulk actions, Custom filters, projects, 5 GB storage and all the features available in the essential subscription.

Business Plan

The Business plan works best if you are a large corporate. The business plan costs $7.99 every month per user with a 14-day free trial.

Apart from the features available in the premium plan, 10 GB storage, risk management, custom roles and permissions, advanced reporting, and custom filters are at your disposal.

These features help you with your deadline with a proper project planning and enable you to keep track of your invoices, deadlines, and service.

Enterprise plan

This plan works well if you need a customized plan. Dedicated cloud, account manager, and custom onboarding are a few other features that are useful if you are considering it for large teams.

8. ClickUp

Suppose you are a freelancer or a business looking for one of the best project management tool software with features like task management, invoicing management, time management and total track time spent, project templates, integrations, customization, collaboration apps, and process management.

The reporting feature of Clickup is powerful and allows you to excel and set goals, track project progress , do resource assignment with full ease. It is one of the best project management software available.

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Clickup reporting dashboard

Clickup is one simple chat and project management tool that you could consider as this supports all these features. The collaboration features that Clickup offers to allow users to add comments, initiate chats, share documents, add calendars, send emails and collaborate with team members in real-time. You can always know about your projects and task progress.

It is crucial to consider all the subscriptions available for Clickup before deciding the best suitable plan.

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Forever Plan

The forever free plan of Clickup covers features like 100 MB storage with unlimited users and tasks.

Unlimited plan

The Unlimited plan costs $5 every month per user. This Clickup plan covers features like custom fields, portfolios, goals, unlimited – storage, views, integrations, and dashboards, making it the most sought after project management tool for freelancers.

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ClickUp Capterra review

9. Miro

Digital sticky notes, workflow automation, team collaboration, keep track of project progress, dropbox, sketch, brainstorming, and much more are some of the key features offered by the task management tools like Miro.

You can discuss projects and create project plan with the highly customizable features of Miro.

If you are a freelancer or a project manager looking to collaborate with teams and keep track of the workflow with the help of an intuitive interface, then Miro is a great fit.

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Free Plan

The tool allows you to take a plan that covers unlimited members that your team needs. The app includes three editable boards, premade templates, essential management, core integrations, and anonymous board viewers, making it a perfect set of project management software for businesses and freelancers.

Team Plan

The team plan costs a minimum $10 every month per member and is best suitable for like not so big teams.

Custom templates, Asana integration, remote meeting toolkit, Kanban Framework style, unlimited boards, private board sharing, and JIRA & confluence integrations are some of the features that are available along with the no-cost features.

Business Plan

The business subscription offers a minimum $16 every month per member. If remote team management/collaboration across various teams and assigness is what you are looking for, then the business subscription is an excellent idea for you.

External editors, day passes for occasional collaborators, and Single Sign-On are some of the features available.

The business plan also allows and accomodates the other highlights from the team plan.

Enterprise plan

Enterprise subscription works well for large teams/ companies looking for key features like central controls, integrations, support, and high level workflows.

The center point of the pricing for this plan is based on customization and covers features like Data governance, centralized multi-team setup, management, company-wide account, advanced – security, permissions, and administration.

Premium support is also available for this paid plan.

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Reddit best project management tools discussion

Our experience of all project management tools discussed in this guide:

Project management toolsPricingFeatures Summary
NiftyPMPaid plan starts at $39/moWhat is good?
Easy to use and affordable.
Good option for small teams.
What is not good?
Can be sometimes glitchy and slow.
HiveThe paid plan starts at $12/user/moWhat is good?
Easy to customize.
Plenty of integrations.
AI-based features
What is not good?
If there are a lot of processes and colleagues involved in a single task things might get messy.
ClickupThe paid plan start at $5/user/moWhat is good?
Good option for small teams and simple project tool
Generous free plan
A lot of advanced features and customization options.
What is not good?
The learning curve is slightly steep.
PlutioPaid plans start at $15/monthWhat is good?
Designed for freelancers and small businesses.
A balanced PM tool that is not too complex nor too simple.
Good customer support.
What is not good?
Minor bugs here and there.
TeamWorkPaid plan starts at $10 per user per month.What is good?
A full featured project management tool .
Easy to use with an interactive user interface.
What is not good?
Customer support not very proactive.
WrikePaid plan starts at $9.8 user per month.What is good?
Team collaboration is one of the best.
Project time tracking is one of the best features.
What is not good?
The learning curve is steep.
ProofhubPaid plan starts at $9.8 user per month.What is good?
A full featured project management tool .
Interactive user interface with reporting and analytics.
What is not good?
Customer support not that good.
TrainualPaid plan starts at $99 per month it is a flat rate fees.What is good?
Knowledge and training platforms for growing teams.
Helps organize training modules in a centralized systems.
MiroPaid plan starts at $10 per user per month.What is good?
Centralised workspace for ideas and creativity data .
Every other person knows what the other is doing.
What is not good?
History of data changes is not easy to track.
Comparison of all project management tools

Comparing all project management tools in a competitive grid:

project management software - best online project management tools for project manager to do project planning - project scheduling - tools to manage tasks
Best project management tools G2 grid

Our Experience:

The market has a variety of project management app and software tools for businesses to manage projects, assignments and do critical path analysis. While some are available for free a few advanced level features are available for paid subscriptions.

Freelancers & Project Managers juggle a lot of roles apart from their actual work and also need to deliver the best results. They may have to deal with software development teams or related other team’s work or have to get paid based on hours and for that, they need time and expense tracking pm tools.

Apart from that they also need unified dashboards to organize their work , do bug fixes and improve productivity.

Imagine you are writing or designing logo for client A, have to send a bill to client B, edit the tasks assigned by client C, and also continue with lead generation, all this while you are in discussion with a client over a potential project.

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Source : https://edu.gcfglobal.org/en/freelance-work/the-pros-and-cons-of-freelance-work/1/

Lead generation, client management, development needs , workflow management , billing, revisions of their work, and finally ensuring payment for the services imparted every month can all get overwhelming and lead to chaos and missed deadlines.

How do project management tools help freelancers?

1.) The project management tools for freelancers help them to manage various roles , customers and clients simultaneously with their schedule. Also, they can find project management tools that integrates with the tools that they use.

2.) Task management, remote team meetings, customers billing, client management, and a few other features help freelancers to maintain and manage all their roles so that they can stay strategicand concentrate on performing their actual tasks.

3.) Most of the project management tools for freelancers are available across that are powerful with compatibility with windows, ios, and android. Freelancers get paid because they create with their skills and experience.

4.) However, they do collaborate with multiple clients and have conversations on various projects simultaneously. Managing various clients leads them to juggle numerous activities and might even lead to errors.

How Project management tools help businesses?

1.) Small, medium and large companies/teams also benefit from the various project management tools since it helps them track time, expense, workflow automation, dashboards, and much more with a few clicks.

2.) A variety of versions of the project management tools are available for free, paid, and customizable to fit every unique business needs and stakeholders.

3.) There’s a guide/ tutorial/demo/ course available once you subscribe to a plan to help you get settled. You can choose the required feature and check the price so that you can pay for what you want and use.

One mistake can make you look bad, and you might lose credibility. Thanks to the best project management software tools for freelancers a variety of features from work management to budget tracking are all made available with a few clicks and at one central place, so you work effectively and efficiently.

Questions asked while looking for Project Management Tools for Freelancers:

Why do I need project management tools?

Project management tools help you complete projects effectively and efficiently. It enables you to automate workflow, billing your clients, update your to-do lists, collaborate with remote teams, manage your sales and perform various other activities all at one place.

Can I use project management tools for free?

Most of the project management tools are available for a free trial, and a couple of providers also have free plans that are available forever with some basic features and limits of storage use.

Can I cancel my plan?

Most of the tools enable you to cancel your subscription plan and offer a refund. However, it is a good idea to check on the cancellation clause before signing up for a paid plan.

What if I exhaust my limitations of usage and storage capacity?

Some of the basic plans offer limited storage capacity and users. However, with your business flourishing, you can always upgrade your plan or even customize it as per your needs.

What happens if I am already using another software?

All the project management tools provide importing option so that you can import all your documents details and integrate it with your new system.

How can I use it for multiple teams that work remotely?

Project management tools help you in remote working and collaboration with multiple teams across the globe. It enables you to manage tasks efficiently with its team meetings and collaboration, guest users/ editors, and customized features to help you address all your needs.

Can I pay once a year for the subscriptions?

Most of the paid subscriptions are available for both monthly and yearly payments.

Richa Kumari
Richa Kumari

Richa here, I am a senior software engineer and Airtable specialist with over 8 years of technical experience. Currently leading development teams at a Fortune 100 company, I possess expertise across No-code platforms, email APIs, project management, and CRM systems. I have in-depth knowledge of Airtable, including its app, API, and enterprise implementations. I also understand the broader API ecosystem, including standards, security, GraphQL, and asynchronous technologies. With a background in analyzing complex data pipelines and customer funnels, I offer valuable insights into integrating systems and managing APIs throughout their lifecycle. My articles provide actionable guidance on evaluating and implementing tools like Airtable, Salesforce, Notion, and MuleSoft. I stay up-to-date on the latest no-code platforms and CRM offerings so I can advise businesses on alignment with stakeholders, customers, and technical capabilities. As an experienced engineer, I am dedicated to sharing my knowledge so organizations can effectively leverage technology to meet strategic goals.