Wrike vs Asana: Ultimate Team Management Apps Compared

In the comparison of Wrike and Asana, we found that both are highly effective AI-based team management applications, each with its unique strengths. Wrike is particularly impressive for its detailed project management capabilities, offering extensive customization, real-time editing, comprehensive reporting, and workload management. It's suitable for both small teams and large enterprises, with features like Gantt charts and AI tools for project tracking. Asana, while similar in core functionality, lacks some of Wrike advanced features like time tracking and budgeting, making Wrike a more comprehensive option for certain use cases.
wrike vs asana

This post compares Wrike vs Asana and before we go ahead with more discussion, Brian Lam, marketing Operations Coordinator of Hootsuite says task volume is the biggest issue they faced when their team growth paced up.

Catering to 175 countries and 10 million customers is not an easy task, and Hootsuite team did start facing challenges in team communications.

We had no way to pull reports, so there was no way of knowing how many projects we were doing, who we were doing them for, or how long it was taking us. ~ Kate Chalmers, Director of Marketing Operations, Hootsuite

Lack of transparency resulted in poor task management, until Hootsuite team turned to Wrike, a task management app giving tough competition to other major players of the market.

Team collaboration and smart task management has become an integral part for any organisation or firm. Whether there are two members or twenty, an app that lets you have transparent overview of whats happening is always useful.

Various cloud-based and web-based applications are available in the market, like Wrike, Basecamp, Asana, Trello, Jira, Teamwork, Freedcamp and many more. You can check my previous blog on 10 Best Basecamp Alternatives for more information.

With so many options to choose from, often it becomes difficult to judge which one will suit your needs. I had the same trouble.

I started with Jira but I think Jira is great for development teams. Then I moved to Trello. I loved the card-moving feature. It was fun but still I found it a little clustered.

Next I tried Asana, which was neat.

I liked how I could favourite works and also have separate inbox for an task overview. However, with Asana I couldn’t track the time needed for a work to get done.

I wanted a way to track time.

Thus my search continued until I started using Wrike.

Wrike and Asana are very much similar, with team and work management features being the core for both.

Yet Wrike, although less hyped, has much more polished features than Asana.

Before I tell you how Wrike is challenging Asana, here is an outline of what Wrike is all about.

Getting Started with Wrike

Wrike: Logo Wrike vs Asana

Wrike is a work management software that enables you to collaborate with your team effectively.

Whether you are a remote worker or an in-office employee, Wrike lets you do real-time task management in minutes and that makes it one of the best project management software.

Easy to use and simple, straight-forward features make Wrike a great team collaboration app.

The kanban-style dashboard of Wrike is something I loved.

Wrike has tutorials to help you get started. There are documents on how to create a task, add items, edit them or schedule them.

Features of Wrike:

Lets take a look at the features of Wrike and how it works.

Team and Project Management

Wrike uses a folder hierarchy to help you manage your series of projects.

You can create, edit, delete and schedule tasks using various colour codes. You can easily assign these tasks to your team members.

Best part is, you can use colours to indicate the status of an individual task. You can clearly show whether your task is completed, in progress, due or to be done.

Are you thinking about emails?

Well, Wrike has that sorted out too. There are series of integrations with email providers.

This lets you turn an email to a task in a click.

Team and Project Management

While Wrike is a great tool to manage and collaborate with everyone in your team, it is also great if you want to schedule your own tasks.

You can have your own dashboard where you can schedule and maintain your own tasks.

Real-time Editing

Wrike’s live editing feature is great for coordinating efforts from everyone across the team. Everyone in your team works simultaneously resulting in a faster pace and accuracy in work.

There is no place for guessing when everyone is able to see what the others are doing and are also able to modify the same.

You can view all the changes made- whether it is just a single word or a whole paragraph or some due date or a massive change in project details.

Interactive and real-time Reporting

Very recently, Wrike announced the latest functionality to ‘reporting’ feature: Wrike Reports Snapshots. You can now have a snapshot of all the reports like weekly status update, team performances, activity reports and accomplishments.

This feature is available for Enterprise plans on Wrike.

Wrike real time reporting

Wrike reports available since November 2022 enables you to have quick insights in just a click. These reports are easy to understand and are

great to help you figure out how your work is progressing.

We found that by using real-time Reports, a typical marketing team of 10 can save at least 10-15 hours per week on status updates and account management work, effectively giving you back an entire workday. ~ Dmitry Petrashev, Product Manager at Wrike.

Customised Workflows

Not every team has the similar kind of workflow. A marketing team will never function like a development team.

Wrike understands this, and hence has custom workflows. This not just lets you structure your work but also accelerates the pace at which the work gets done.

Starting with approval to tracking to sealing the deal- you can do it all right here on Wrike.

Here is an overview of how workflows usually are:

  • Approval Process
  • Product development
  • Marketing

Here is how you do it:

I will mention about a typical workflow that happens at my workplace.

First we require an approval to a plan, then we start building content around it, next comes the design and development (at times I find these three happening simultaneously too!), issue tracking and finally we have progress overview.

Generally the admin creates the workflows and has the permission to make edits.

Once the changes are saved, your team will be able to see the new workflow created.

This is how it looks:

Wrike Customised workflows

Next step is to assign workflows to teams or projects. You can do this by clicking on the folder and changing the workflow setting.

Once done, you can see the new workflow in the status menu.

You can now build dashboards to have real time progress review.

Your dashboard will look somewhat like this:

Wrike workflows dashboard

Workload management and Burndown Chart

This is the most amazing feature I guess every team member would want. Few weeks back, one of our team members was overworked.

As it turns out, we did not get to know it because she told us. Rather it was Wrike. You can easily know if any of your team member is over burdened or simply bored with the “Workload View” of Wrike.

You might be thinking how this happens?

Lets imagine you have a team of four people, say Jack, Henry, James and Lily. Each one has a task assigned to them. Wrike will easily show you if Jack is overburdened out of the four.

At a quick glance, you can see Jack struggling with multiple heavy projects while Lily is semi-occupied.

The overloaded person’s tasks are highlighted in orange on Wrike.

So what do you do?

Wrike gives you simple drag-and-drop option to move around the tasks to the slots of those who are not clamped up.

You make edits which are notified to every one in the team via email as well as Activity stream.

Here is a sample of overload view:

Wrike Overload View

Wrike Analytics

Wrike introduced the analytics widget  for a quick understanding of project status and individual workloads.

You can easily edit and customise your progress reports, delete charts that are not in use, and also add charts that are favourites right on your dashboard.  

Here are few charts Wrike offers:

Performance Chart: You can easily identify any setbacks in your team and effectively measure the progress.

You can use filters to have effective viewing, like all tasks, planned tasks, completed, due by this week, overdue, etc.

A performance chart looks like this:

Wrike Performance Chart

Baseline chart: This is most valuable for project managers. You can easily see a direct comparison of the progress report with the original plan.

This comes handy when you have to plan multiple projects.

You can filter the chart to see the important changes made in the project schedule.

For instance, see the below image:

Wrike Baseline Chart

Work progress : As the name suggests, you can view how individual team members are progressing. This chart will give you an overview of the productivity of your team.

Whether a member is underperforming or exceeding expectations, this chart has all the information at a click.

Wrike Work progress chart

Track your projects with AI tools

Wrike supports AI and machine learning capabilities to help users assess their project progress smartly. The related AI features include project risk prediction, task prioritization, and tools for accelerating the project management workflow.

How does it work?

Wrike has AI and machine learning capabilities designed to optimize workflows and streamline operations. The AI-powered features include automated task prioritization, intelligent risk factor identification, voice-command digital assistants, digitization of written documents, and AI-generated subtasks. These advanced features help users stay organized, prioritize essential tasks, and ensure projects are completed on time.

With Wrike’s Work Intelligence™ solution, users leverage the power of AI to enhance their productivity and decision-making.

The platform offers features such as generative AI for content creation, a personalized work assistant, intelligent search, and smart suggestions to replace mundane tasks with automation.

Wrike’s AI-driven project management tool enables users to work efficiently from anywhere, anytime, while keeping a close eye on potential blockers and receiving tailored recommendations for risk mitigation.

Gantt Chart: This is an “advanced way to track project timeline“. You can use this chart to understand how a particular project is progressing, and how it will be impacted by a new project or other projects running simultaneously.

You can plan big and visualize the scope of your projects with Gantt Chart.

To know what a Gantt Chart is, you can read the blog on Wrike blog: What is a Gantt chart?

Features of a Gantt chart includes:

  • Timeline split into days, months and years
  • Task dependency lines or arrows
  • Full duration represented for each task
  • Colour codes for task statuses like on schedule, completed or due; and more.

In short, I would say Gantt chart is for organised visual thinkers!

Wrike Apps and Integrations

Wrike is available for both iOS and Android devices. Android devices with version 3 or later supports Wrike, and for iOS it is iOS 8+.

Wrike is available for free download on both the stores.

Wrike has integrations with a host of cloud apps: Google Drive, Dropbox, Box and Microsoft OneDrive.

Hence, you can be relaxed about backups and toggling files between various devices. Apart from integrating cloud storage apps, Wrike also integrates with other softwares like Salesforce, Zapier, Chrome integration, LinkedIn, Marketo, HubSpot, Slack, Jira and many more.

You will also get extension for Adobe® Creative Cloud®. You can see the full list of integrations here.

Wrike API

Wrike API is great if you want your own custom integration. It is easy and quick.

Wrike’s API version include:

  • REST principles make Wrike API more seamless.
  • Popular request methods available like custom field, subtasks, and other such account management functionalities.

You can visit the Developer site – developers.wrike.comwhich will give you instant access to the API documentations.

Also you or your developer can request for API keys directly from this site.

Wrike for Enterprises

Wrike for enterprises

Wrike is designed to cater to companies having teams of 5 to 50,000.

It is perfect for small teams as well as Enterprises. Here is how:

  • Easy collaborations
    • Live editing
    • Tracking documents, images and everything on one workspace
    • Real-time reporting, work statuses and activity streams
  • Project Management
    • Manage everything like project portfolios, individual projects and large programs
    • Easy tracking with Enterprise task management software
    • Assign projects, track time and schedule work
    • Advanced Analytics
  • High-end Security
    • User groups and custom permissions
    • OKTA & SAML integration
    • SSL 128 Bit Encryption
    • SSAE 16 Certified Data Centers
  • Professional Services and Support
    • Chats, emails and support over phone
    • Extended consultancy when required
    • Implementation and change management consulting
  • Business-oriented and Personalised Wrike
    • Easily fits any team’s workflows
    • Custom fields and statuses for effective budgeting, prioritising and customising workflows
    • Integrations with Salesforce, Google apps, Box, Dropbox, and other popular tools.

Wrike promises a growth in productivity by 20%-55% for an enterprise.

Let us see how Wrike has helped enterprises like Marketing Agencies and Project Managers

Samuel Miller, creative director and founder of ONLYCH1LD says

If you can find a tool that allows you to focus on your work and your relationship rather than the technology itself; it’s really helpful for us, Wrike does that.

ONLYCH1LD is a video production agency that has been a Wrike user and has essentially benefitted from the features Wrike offers to an agency.

The Wrike solution includes the Wrike’s extension for Adobe Creative Cloud and also takes care of those projects that require managerial supervisions like review and approvals.

Feature list also includes:

  • Resource and Workload Management
  • Document versioning
  • Project templates
  • Time tracking and budgeting

You can also use resources designed for the creative teams.

While Wrike supports agencies, it also has tailored solutions for project managers.

Andrew Hartman, Director of strategic projects at Sevenly (raises money and awareness through online retails for non-profit organisations) and associated with Sevenly till 2014 was quoted

The project manager has tons of work to divvy up, but individual team members don’t have to be stressed. Wrike takes complex projects and makes them simple for the people on your team.

For project managers, Wrike has a robust and practical solution to ensure success and a collaboration loved by all.

You can expect:

  • Timeline with Critical path (Gantt Charts)
  • Resource and Workload management
  • Cross-team collaborations
  • Custom status and workflows
  • Real time status updates
  • Visual dashboards and interactive reporting.

You can read how Wrike helped Sevenly in creating transparency in workflows.

Below is a snapshot from a Quora user where they have shared their genuine experience of using Wrike.

Check the link in the image for details.

Wrike vs Asana: Ultimate Team Management Apps Compared 1
Quora Wrike discussion

Wrike Pricing

Wrike gives you four plans to choose from. You can start with the FREE plan (upto 5 users). The paid plans start from $9.80/user/month.

Wrike vs Asana: Ultimate Team Management Apps Compared 2
Wrike Pricing

The paid plans are billed annually and all of them have free trials for 30 days.

There are three plans:

  • Free
  • Professional (upto 15 users)
  • Business (upto 200 users)

For Marketers, Wrike comes at $34.60/user/month (billed annually). It includes creative brief request forms, online proofing and approval, and Wrike’s extension for Adobe Creative Cloud.

You can take a free trial.


You can enhance your paid plans with the add-on feature (included in the free trials) of Wrike:

Proofing and approval at $9.80/user/month

Wrike has a separate plan for enterprises. You will need to contact for the pricing (from 5 to unlimited users).

The pricing plan for enterprises are flexible and contains features like advanced customisations, security, license (annual or monthly), around 20 shareable dashboards, storage capacities starting from 100 GB and so much more.

Update: Citrix which is a unified digital workspace has acquired Wrike to make the use of distributed work environments comfortable. The partnership of these two platforms will help organizations overcome the hurdles that accompany distributed and hybrid infrastructure and accelerate the overall business results.

Overall Summary of Wrike

Wrike is a robust solution for marketers, project managers, agencies, and team leaders. The features are clean, advanced and specifically designed to help you eliminate clumsy email threads for team collaboration.

Like I had mentioned in the beginning, Wrike is giving strong competition to another popular task management app Asana.

Asana ventured into the market one year prior to Wrike and has earned accolades for its easy to use features. While Asana and Wrike are almost similar, I find Wrike leading the way in certain ways.

GDPR and CCPA Update: Both Wrike and Asana are GDPR and CCPA compliant. Both of them have added the required features to make their tools comply with GDPR and CCPA.

Asana has introduced several new features to make their products abide by the new GDPR and CCPA laws. It includes everything ranging from data transfers, security, data management, and other portability tools.

You can find everything related to it on their website.

Wrike vs Asana

Asana’s core feature is task management like Wrike. Features that are common to both are:

  • Taks management
  • Reporting
  • Document management
  • Available on iOS, Android and Window (Wrike is not available on Windows devices)

Now lets see how Wrike is better than Asana.

Wrike vs Asana

Wrike’s features like Time Tracking, Budgeting, Resource Management and support makes it a complete winner against Asana.

Asana does not give the option to track how long a project is taking to get completed.

You can schedule, edit and tag people like on Wrike, but you cannot calculate the exact amount of time it is taking.
The clock ticks on Wrike making it possible to evaluate and plan tasks accordingly.
Also the colour codes for project statuses on Wrike is awesome. Asana has checkmarks only to indicate completion of a project/task.

Enterprises can track budgets for their projects on Wrike- a feature that is unavailable on Asana. You can configure your projects to track budgets and other things that matter to you.

Wrike allows you to restrict visibility of budget tracking, hence keeping it secure and selective.

Both Asana and Wrike enables you to create, assign, reassign, edit and schedule tasks. What Wrike offers extra here is Workload view.

You cannot understand whether your team member is subdued under workload unless some kind of highlighting happens.

That is exactly what Wrike does and Asana doesn’t.

Last is support. While both the tools provide support, only Wrike provides phone support. Isn’t that great? You have more avenues to get help on Wrike. 

Also Wrike provides premium support on additional fees, whereas Asana has no such fees. There is one subscription fees, and that it.

Below is a credible review from Capterra that can help you figure out how good Wrike is:

Wrike vs Asana: Ultimate Team Management Apps Compared 3
Capterra Wrike review

Here is an overview of Asana

Asana: Logo - Wrike vs Asana
  • Create, schedule, assign and review progress.
  • Inbox for daily updates like tasks assigned, tasks pending, and tea updates that concern you.
  • Checkmarks to indicate project completion.
  • Customised workflows for every team.
  • Hearts: to mark favourites, or give thumbs up or ‘like’.
  • Add attachments from computer, Google drive, dropbox, Box.
  • Direct commenting on tasks and tagging with @mentions
  • Powerful search to find a work.
  • Easy to understand and view dashboard.
  • Calendar to know when a work is done or due
  • Gallery view to see files that have been attached or find them individually.
    Collaborate with vendors, contractors, and partners.

Premium account holders can have:

  • Private projects
  • Admin controls
  • Task dependencies
  • Unlimited dashboards
  • Upto 15 members to each team and unlimited guests
  • SSO and SAML
  • Data export
  • Customer Success program

Like Wrike, Asana also has a host of integrations. Some integrations common to both are: Slack, Dropbox, Box, Chrome, Google drive and more.

The integration list also includes GitHub, Okta, etc.

Asana for Marketing, Project Management and Managers

Like Wrike’s varied solutions, Asana also has solutions designed for Marketing, Project Management and Managers.

Marketing: You can track your project from the start till its checked off.

  • Campaigns are easy and smooth
  • Editorial calendar gives an overview of the entire content planning
  • Event Management is flawless

Project Management: Stepping out of individual tasks, Asana enables project managers to take note of the project progress, create a roadmap and successfully plan a launch.

Managers: Asana lets you be on the top with advanced and high-end strategies. Starting with one-to-one meetings to planning out strategies, managers can do it all here.

  • Set goals and outline a strategy to be followed
  • Create custom reports to track team performances and project insights
  • Plan smartly using one-on-one meetings and tracking individual’s professional development in the team
Wrike vs Asana: Ultimate Team Management Apps Compared 4
Asana G2 review

Asana APIs and Pricing

Like Wrike, Asana also has a RESTful API interface. Asana Connect is a secure way of granting API access to third-party apps without divulging your username and password.

You can get more information about Asana API on the Asana Development Site.


Asana has straight-forward pricing charts. The FREE plan is for small teams having upto 15 members while the paid or the Premium plan comes at $10.99 per member per month when billed annually.

The more members you have, the lesser per member price it is.

The other two plans are business at $24.99 and enterprise.

Wrike vs Asana: Ultimate Team Management Apps Compared 5
Asana Pricing

Overall summary: Asana is a great tool and comes for free for 15 members.

That’s huge.

The task management which is its core feature is excellent.

Below is a snippet from Quora where you can view what people say about these two tools:

Wrike vs Asana: Ultimate Team Management Apps Compared 6
Quora Asana vs Wrike

Our Experience for Wrike vs Asana:

Feature highlightsFeature-rich project management tool.
Clients like Airbnb and Google.
Free plan for upto 15 users.
Friendly Project management tool for the masses.
Clients like NASA and New york times
What We LikeImpressive feature set; good security and privacy; a vast number of integrationsOffers a free plan for upto 15 members; easy to use interface; simple but efficient
What we don’t like It is fairly expensive and many people won’t be impressed with the learning curve.Asana is not a great choice if you are a big business with a heavy workload and a large number of team members.
Value for moneyWrike comes out to be an expensive project management tool.
They do offer a lot of features but it is not important that every feature is beneficial for everyone. But if you use all the features then the price is not off-putting.
Yes; Asana is good value for money. They offer a free plan for up to 15 users that are generous enough with all the basic features.
Asana has some good features in their lower-tier plans that are not available with Wrike.
Customer supportPhone, Chat, and emailEmail
Who should use it?Mid-sized businesses and EnterprisesAsana works great for small teams where you do not have a complicated web of tasks and projects
Our score4.3/54.2/5
Wrike vs Asana comparison table

Comparison of Asana vs Wrike on Competitive Grid:

Wrike vs Asana: Ultimate Team Management Apps Compared 7
Project management tools competitive grid

Opensource alternatives to Wrike & Asana:

Both Wrike and Asana ( asana vs wrike ) are great tools. However, there are few alternatives that you can take a look at.

  • taigo.io
  • Redmine
  • Taskboard
  • Gantt Project

Wrike has been touted to be better than other task management tools like Basecamp and Asana.

The infographic below from Capterra proves why. Here is a snippet from the infographic:

Wrike vs other alternatives

Start using Wrike today and tell me how else it is better than other existing alternatives.

Also if you come across a tool that is better than Wrike, let me know in the comments.

What does Wrike and Asana do?

Wrike and Asana both are project management tools. They help you to collaborate with your team better and do real-time management in minutes. With these tools you know how your projects are progressing and whether your team members are meeting their tasks.

How to use Wrike for project management?

Wrike uses a folder hierarchical structure to manage your projects. It allows you to edit, delete, create tasks using color codes. You can also assign tasks to your team members with just a few clicks.

Which is cheaper, Wrike or Asana?

Asana is cheaper than Wrike and is pretty affordable but it is not as powerful as Wrike in terms of functionalities.

Why is Asana a more preferred choice even though it has less features than Wrike?

One reason is certainly that Asana can match most of the Wrike’s features at a much lower price. If you are tight on budget then Asana is a great deal as you get an exhaustive number of features at an impressive price.

What are some other alternatives to Wrike and Asana?

Some popular alternatives to these tools are Teamwork, Hive, Clarizen, Monday, Confluence, Basecamp, Proofhub.

What are some good project management tools for freelancers and startups?

NiftyPM, Hive, Asana, Trello, TeamWork are some popular tools for freelancers and startups.

How long does it take to get the hang of any project management tools?

One cannot decide the definite time as each project management tool comes with its own learning curve. Some are easy to understand and some are not that simple.

What are Wrike disadvantages?

Wrike is expensive as compared to other project management apps. Also, with so many features the learning curve is slightly steep.

Is Asana free?

Asana offers a free plan for up to 15 people.

Does Asana support invoicing?

Asana offers a taskbill reporting system that allows you to keep a track of tasks that you have already billed. Now you can easily send out these invoices and get paid on time.

What are Asana disadvantages?

Asana is good but it doesn’t support time tracking that is you cannot know how much time was spent on a project by members.

Is Asana worth the investment?

Yes, if your team is not very big then Asana is totally worthwhile. If you want to manage your tasks for personal use it is a great fit. Although for very big teams it is not at par with Wrike.

How easy is it to get started with Asana?

Asana is relatively easier to get started with. The main idea of Asana is more about collaboration rather than a comprehensive project management tool.

Richa Kumari
Richa Kumari

Richa here, I am a senior software engineer and Airtable specialist with over 8 years of technical experience. Currently leading development teams at a Fortune 100 company, I possess expertise across No-code platforms, email APIs, project management, and CRM systems. I have in-depth knowledge of Airtable, including its app, API, and enterprise implementations. I also understand the broader API ecosystem, including standards, security, GraphQL, and asynchronous technologies. With a background in analyzing complex data pipelines and customer funnels, I offer valuable insights into integrating systems and managing APIs throughout their lifecycle. My articles provide actionable guidance on evaluating and implementing tools like Airtable, Salesforce, Notion, and MuleSoft. I stay up-to-date on the latest no-code platforms and CRM offerings so I can advise businesses on alignment with stakeholders, customers, and technical capabilities. As an experienced engineer, I am dedicated to sharing my knowledge so organizations can effectively leverage technology to meet strategic goals.

Show all Most Helpful Highest Rating Lowest Rating Add your review
  1. The last time my company tried Basecamp it was extremely limiting. This is an extremely helpful review on Wrike vs Asana, recently our association has picked Asana as the group coordinated effort apparatus, so I am giving that a shot before settling on which one to embrace.

  2. Catherine Evans November 2, 2016 at 2:23 PM

    How can your small business be benefitted by the use of wrike? Wrike is simple yet powerful management software. It makes the collaboration of your team more efficient and has easy-to-use features which make your task-management job very easy.

  3. Why is Wrike always one step ahead of Asansa? The unparalleled features of Wrike like the budgeting, time tracking, support and resource management makes Wrike a champion in the field of management applications.

    • Devin, this is because Wrike is more focused on project and team management; whereas, Asana is a leader in task management. Wrike is more suitable for enterprises; whereas, Asana is more suitable for startups and small teams.

  4. The different features of Wrike include the project as well as team management, the real-time editing, interactive reporting, real-time reporting, custom workflows, the management of workload, and a lot more. All these features have some of the sub-features that explain them well. They have been written clearly in the article without any ambiguity.

  5. Wrike is supposed to be the best for the enterprises. It helps in easy collaborations, the projects’ management, great security, professional support as well as services, personalized as well as business oriented Wrike. It promises for a growth of about twenty percent to fifty percent in the case of enterprises and stuff.

    • Yes Henry, Wrike is a great project management tool for enterprise and companies have large team.

      • Michael Herman May 9, 2019 at 5:30 AM

        Hi Ankit, would Asana & Team Gantt more suitable for startups of small team? I personally find that Asana is easier for us (team of 5) especially the timeline feature. Tried wrike but didn’t work for us. But the pricing of Asana appear to be higher than Team Gantt / Wrike what justified this ?


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