6+ [Instant] Tools for Appointment Management

Our analysis of appointment management tools in early 2024 reveals solutions tailored for varied business needs. From healthcare to beauty, these tools facilitate scheduling, calendar viewing, and appointment tracking, enhancing customer experience and operational efficiency. Features like integrated emails, alerts, and online payment options are highlighted, along with periodic updates for reminders and follow-ups. This guide is essential for businesses seeking reliable, cost-effective appointment management tools to streamline their processes.

Meetings and appointments have been the primary arms of businesses. To enhance customer experience and productivity , businesses can use effective tools for appointment management that are cost-effective and reliable.

The tools for appointment management allows companies to schedule appointments, view calendars, print schedules, and forms, track plans, and apply rules. Click To Tweet

Certain tools for appointment management include built-in e-mails and alerts, online company fees, personalized profiles, and calendar integrations, as well as: periodic updates (reminder, follow-ups, cancellations, etc.). These tools are used by a wide range of businesses, for example, healthcare professionals, beauty professionals, medical professionals and so on.

What is the best free tools for appointment management?

Tools for appointment management do more than just providing consumers with a list of the days they should attend an appointment, procedure, or service. You can also cancel your customer’s appointments and change them without contacting them over a call. There are several appointment management tools available in the market that are free of cost.

These free tools can be used by business owners and managers to do their jobs streamline the communication, centralize the payment and manage employees.

Here are some of the free appointment scheduling solution you can use for online booking:

1. Square Appointments

Square Appointments is an outstanding example of a free, single-user appointment scheduling app. It provides access to all its business management tools, including invoicing, CRM, and payment processing. The concept of Square Appointments is that only one user can avail all its free features.

tools for appointment management - square appointments - online appointments apps

You need to pay for availing the multiple user options. This appointment scheduling software is best for entrepreneurs. The sleek and modern user interface of Square Appointments makes navigation an easy both on mobile device and web platforms.

2. Acuity Scheduling

Acuity scheduling is one of the best appointment scheduling software to schedule company appointments remotely based on cloud-based scheduling. It is best suited for individuals or small companies, particularly in the service sector. Using this appointment scheduling software, clients can quickly view your real-time availability and book their appointments at the ease of clicks.

tools for appointment management - acuity scheduling - online appointments apps

Acuity scheduling allows your customers even to pay online, reschedule with a click, and eliminate 100% of your stress. You can have all the information of the client in one place as Acuity scheduling ask the client to fill forms while scheduling an appointment.

3. Setmore

Setmore is a cloud-based appointment booking software with appointment management and scheduling tools. One of the unique features of Setmore is the ability for customers to create classes by booking an online spot. The app is perfect for organizations that offer fitness and language courses for social events.

In addition to the standard calendar-booking options, users can also set up class bookings that have specified attendance limits, that too for free.

tools for appointment management - setmore

It is a great scheduling solution for organizations that accept group-activity bookings. Cheery on the cake? Setmore has the best customer support service a free appointment scheduling software can offer. Users can easily avail their 24/7 support via live chat, a toll-free phone number, or email.

4. Appointy

Appointy is free online scheduling solution to help your business grow exponentially. The free plan of this booking software offers 100 monthly appointments, Google Calendar booking, Zapier and Square Payments support, integration with websites and automatic reminders.

Although the free version comes with limited features, it is one of the best scheduling platforms when it comes to calendar management.

appointy appointments apps

One calendar is available with the free version, and multiple staff logins are only possible through the Professional and Enterprise plans. Using Appointy free tools for appointment management, customers can schedule appointments directly from their Google Calendars.

The free program also supports website integration and automatic reminder feature and five services for booking.

5. 10to8

10to8 is among the best appointment scheduling platform for online booking. Users can integrate more than 500 popular apps and services, including Microsoft Word, Google Calendar, Outlook, Slack, Stripe, PayPal, and Xero into this.

Not all these integrations are available with the 10to8 free scheme, but because of third-party software integration, it continues to be at the top of the free scheduling list.

The free plan offers an automated email and SMS notification feature and online surveys to help business owners gather information about customer preferences or suggestions. 

How do you manage appointments?

Managing your appointments is not about just keeping your staff’s calendar up to date. You may have large group meetings, individual meetings, and even job interviews with your appointments.

Tools for appointment management can help you stay organized and manage appointments properly. However, these tips will help you to improve your appointment skills, regardless of how you meet.

1. Set agendas ahead of time: You will determine how long you want to continue for this appointment if you can stick to the list by deciding what you want to accomplish at a meeting. It might be challenging to keep someone on board, so nobody wants to waste the entire day at a particular session.

2. Offer date & time options for appointments: Instead of making a long ride, either via the phone or by email, pick two to three times for you to designate and send them to the other half of your appointment.

3. Make sure that a meeting is compulsory: Avoid making appointment for simple things, such as the handing over of an approval document. It may be more worth dropping out of the paper and coming back later to answer questions and handle the approval procedure unless it’s short enough to be thoroughly examined during the meeting.

4. Minimize travel time: The necessity of travel is one of the reasons why appointments take so long in calendars. You can go to the customers’ offices, coffee shops or anywhere we meet to avoid wasting time in travelling.

5. Preparation and debriefing schedule time: When you make an appointment, think about the preparation you may need to do — review your report, prepare a presentation or brainstorm the ideas — and plan the time before your actual appointment for each activity.

6. Limit invitees: With a progress report, you may not require the whole organization’s presence in the meeting. Alternatively, decide who wants to be on your schedule – if people are left out, you can still shoot a broad email later.

7. Confirm everything: Confirm when the meeting is, where it is, what the list is, how to do it etc. before the meeting starts.

8. Use a reliable tool: You can use tools for appointment management to manage your appointments and stay at the top.

Appointments app for business
Best appointment scheduling tool Quora discussion

Does Google have a scheduling tool?

Yes, ScheduleOnce is a productive forum for online scheduling, which integrates with Google Calendar and Google Meet to help organizations in different tasks and schedule clients.

ScheduleOnce helps you with arranging meetings from outside the company of prospects, customers, employees, and other players. ScheduleOnce natively integrates GSuite, Google Calendar, Google Meet, and common CRMs.

schedule once - appointments apps for business

If you install ScheduleOnce from the Google Apps Marketplace, you can have a single sign in with Google and ScheduleOnce will be available to everyone on your domain.

Due to its extensive range of features, you can create nearly every scheduling situation, whether you plan alone or in a team. ScheduleOnce allows visual, physical, and mobile interactions to stay organized. ScheduleOnce close integration with GSuite ensures a private and secure real-time availability that never doubles your reservation.

The main features of ScheduleOnce are confidentiality, privacy, and compliance.

How do I make an app appointment?

Several appointment scheduling platforms are business tools and allow clients to book, schedule, and cancel appointments using a web interface. To make an app appointment, you need to choose a suitable booking software from a variety tools for appointment management available in the market, depending upon your need and budget. You will need some critical details in hand when you create an account with any appointment scheduling software.

Next, get ready for the days and hours that you sell your product, such as images and business logos. Be sure to block the time you have to do for breaks or other routine activities. You can change these details later, but when you first set it up, you will need to enter the information.

Next, you need the information you provide on the services, including prices and descriptions. Some apps can also contain pictures on booking page. You don’t have to fix a fixed rate always, but it is helpful for certain types of firms.

If you are using a calendar, such as Apple, Google, or Outlook, connect it. Once you complete the setup, follow, and test it. For example, book a test appointment to check if everything is excellent from the customer’s end. 

To evaluate an appointment scheduling solution, we have discussed all the features of appointment booking software. We have also noted which are available for free and which ones need a premium upgrade—after all, it is the last thing you want to know and get started.

Let us find out the best appointment scheduling software that you can use by paying a monthly fee to access any specific feature. 

1. Calendar.com 

The calendar.com is one of the best tools for appointment management that enables organizations to decide when, where, and how your meetings can take place. This appointment scheduling software is powered with machine learning to give smart suggestions to organizations about when, where and how meetings can take place.

Calender.com is an appointment scheduling software that will help organizations solve calendar problems and save time. This online appointment scheduling software enables organizations to be more productive and focus on core business activity.

tools for appointment management - calender.com - for business


  • Schedule appointments
  • RSVP tracking and forwarding feature
  • Create events quickly
  • Natural language processing
  • Multiple time zone support
  • Always know what’s coming up
  • The calendar is now on mobile
  • Integration with other applications


BasicEssential Features for individual
Pro$8 per month when paid yearly
BasicEssentials for Free
Pro$6 per month

2. Vectera

Vectera is an online cloud-based platform for appointment scheduling that supports sales and client success as well as financial consultancy teams with the planning of meetings rooms and video conferences. The appointment booking software comes with features like screen sharing, file upload, personalized branding, schedules, and device protection.

In case you have a small business, simply opt for the free version.

tools for appointment management - vectera  for business


Agenda ManagementCommunication Tools Meeting PreparationReal-Time Editing
File Sharing  Meeting Room BookingIntegrates with websiteLesson Notes
Discussion Boards  Appointment SchedulingPresentation Tools and PrivateMeeting Preparation
HD AudioElectronic Assignments & Tests  Post-Meeting ToolsInvitation Management 


Free TrialNo credit card required
Annual subscription$8.99/host/month
Monthly starts at $9.99/host/month
vectera G2 review - appointments app for business
Vectera G2 review

3. Timekit.io 

Timekit is one of the excellent tools for appointment management to help you create online reservation experiences. You can use this software to build your personalized solutions with limited effort. Timekit also offers developers and designers a set of unified APIs and deliver the entire appointment booking system for marketplaces, online stores and mobile apps.

tools for appointment management - timekit.io - apps for business


Timezone detection Customer informationCancellation flow
Rescheduling flowReminders & NotificationsFlexible durations
Granular availability filtersBuffer time


Essential3 resources + $15 per additional resource
Professional15 resources + $10 per additional resource
Platform75 resources + $5 per additional resource

4. Setmore 

Setmore is a free platform for small business to manage appointments. It is one of the most reliable tools for appointment management to book online customer appointments, promote your services using a custom booking page, automatically send reminders, make your service payments, manage your employee schedules, and more.

In case you have a small business with a tight budget, then use this cloud-based appointment scheduling platform to manage appointments at the ease of clicks.

tools for appointment management - setmore - appointments apps for business


Class booking management Class booking management  Automatic email reminders
Online debit/credit card paymentsIntegrates with third-party websitesCalendar sync with Google
Granular availability filtersEasy integration with websiteCustomer-facing booking page


  • Free version
  • Setmore pricing starts at $25.00 per month.
  • Setmore offers a free trial.
appointments app for business website
Setmore Capterra review

5. Simplybook

SimplyBook.me is one of the popular tools for appointment management among SMEs and companies in all services sectors. The solution provides all service companies with the time-scheduled acceptance of bookings, including beauty salons, gyms, spas, pet services, medical clinics, childcare service providers, universities, consultants, financial advisors, and more.

Simply is a scheduling app to define services and providers, displays availability, and help clients make bookings 24/7.

tools for appointment management - simplybook website


Integrate business functionality with websiteAutomated scheduling  Email / SMS invitations and reminders
Around 50 Custom featuresGoogle Calendar syncCustomizable branding
Appointment management  User access levelsOnline booking integration
Customizable service catalogueStaff & services photosGift Cards and Coupons
Social promotion systemSell products upon bookingRecurring appointments
Payment processingHIPAA compliance


Free$0 (1 custom feature + 50 bookings)
Basic$ ten monthly (custom features + 100 bookings)
Standard$ 30 monthly (8 custom features + 500 bookings)
Premium$ 60 monthly (unlimited custom features + 2000 bookings)

6. HoneyBook 

HoneyBook is a cloud-based CRM system that helps customers to handle company operations right from consulting to payroll. It allows users to run projects, book clients, send invoices, sign contracts online, and manage payments. With this fantastic business management software, you can automate your task to stay on top of all your to-dos so that you can grow your business.

tools for appointment management - honeybook


Automatic workflows Customer databaseEmail integration
Digital payments  Customizable templates  Third-party integration
Client managementContract managementProposal sending
Payment schedulesReal-time notificationsPayment reminders
Payment processingInvoice managementElectronic signatures  


  • Starting from:$40.00/month
  • Pricing model: Subscription
  • Free Trial: Available (No Credit Card required)
  • $40/month for monthly payment, or $34/month, or $400/year when billed annually.

7. Acuity Scheduling 

Acuity Scheduling is an online scheduling software for making appointments directly via your website.

Worldwide and local customers can arrange online meetings, fill in the customized form, and pay online 24/7 with a credit card.

Acuity is a scheduling app that let users manage multiple locations and employees and only show clients the calendar you prefer them to see. The platform makes appointment scheduling flexible to make scheduling work for you.

tools for appointment management - acuity scheduling


Charge payment-in-fullIntegration with website
Real-time availabilityAutomate client bookings
Client managementCustomizable intake forms
Send email remindersCalendar embedding
Accept payment onlineTime zone specific bookings


Starting from: $15.00/month

The 14-day free trial is available: (No Credit Card required)

  • Freebie: $0
  • Entrepreneur version for $15/month (1 calendar, in one location)
  • Growing Business for $25/month (up to 6 calendars)
  • Powerhouse Player for $50/month (up to 36 calendars) 

8. Appointlet 

Appointlet is one of the best appointment scheduling solutions for an online appointment, enabling customers to reserve appointments via the website, e-mail, or landing page of a business. This cloud-based scheduling app that is perfect for all industries and provides a reactive design that allows customers to book appointments with any device.

tools for appointment management - appointlet


  • Booking cancelling & rescheduling
  • 2-way sync with Google & Outlook calendars
  • Payment processing via Stripe
  • Easy integration with a company website
  • Automatic booking notifications
  • Multiple timezone support
  • Multi-language support
  • Customizable automated booking reminders
  • Email and website integration  
  • Customizable branding
  • Integration with social media
  • Native & Zapier integrations
  • Automatic booking confirmations
  • Customizable booking confirmations
  • Manual booking approval & confirmation


  • Starting from:$10/month
  • Pricing model: Subscription, Free
  • Free Trial: Available
  • 15 days of the free trial
  • Startup: $0
  • Premium: $8/ month / member (billed annually) or $10/ month / member (billed monthly)

9. Doodle

Doodle offers solutions to find the right time to meet a group of people and make it virtually straightforward to schedule. The basic service on www.doodle.com is the leading worldwide appointment scheduling software with an increasing monthly customer base of more than three million unique users. Doodle is a cloud-based scheduling app that helps businesses maximize utilization of workspace and increase employee efficiency.


  • A user-account remembers your polls for you
  • Works with Google Calendar, iCal, and Outlook  
  • Shows when you are available   
  • Request additional information like an e-mail
  • Track who’s missing  
  • Set up automatic reminders


Free Trial14-day
Starter$4.49/month, paid annually, one user
Pro$5.99/month, paid annually, one user
Team$30/month, paid annually, five-user
Enterprisecontact vendor

10. Scheduleonce

ScheduleOnce is a cutting-edge booking system. ScheduleOnce provides extra flexibility with the company and client touchpoints to join. With ScheduleOnce,your clients can easily choose a time to meet for an initial call, a product demo or any other meeting. This cloud-based scheduling tool that integrates well with your business process and customer touchpoints, to shorten the time-to-engagement.

tools for appointment management - scheduleonce


Automatic bookingCustomizable reportingCategories and tags
Custom booking forms  Booking managementOnline scheduling
Custom themesMultiple event typesPersonalized links 
Reservations management  Online booking integrationTime zone converter
Multi-user supportEmail integrationWebsite integration


  • Starting from: $15.00/month
  • Pricing model: Subscription
  • Free Trial: Available (No Credit Card required)
  • $15/month for up to 3 users
  • $10/month for 4 – 100 users

An overview of all the appointment scheduling tools discussed in this guide:

Tools for appointment managementPricingTools summary
Calendar.comThe Paid plan starts at $8/mo billed yearly.What is good?
Easy to use and navigate.
Several integrations make it cohesive across different platforms.
VecteraThe paid plan starts at $8.99/mo billed monthlyWhat is good?
It is fast, easy and quick to use
Meeting preparation and communication features.
What is not good?
Since it a cloud based solution good internet connectivity is a must.
Timekit.ioThe paid plan starts at $49/moWhat is good?
Great for creating online reservation experience.
Helpful API’s for developers and designers.
What is not good?
No free plan.
SetmoreThe paid plan starts at $12/user/moWhat is good?
Class booking management.
Book appointments with SMS reminders.
What is not good?
Cannot customize the automatic emails.
SimplybookThe paid plan starts at $10/moWhat is good?
Make he booking easily even outside the apps.
Book appointments with SMS reminders.
What is not good?
Cannot customize the automated emails.
HoneybookThe paid plan starts at $40/moWhat is good?
A CRM tool that helps you take care and manage bookings as well.
Helpful customer support.
What is not good?
Integrations may be limited for some.
Acuity schedulingThe paid plan starts at $15/month.What is good?
Make bookings even an year in advance .
Great features that are helpful for businesses similar to that of weddings .
What is not good?
No phone support with their starter plans.
Appointlet$10/monthWhat is good?
Ability to rescehedule and cancel the booking features.
Helpful customer support.
What is not good?
Features are slightly limited when compared to similar platforms.
Doodle$4.49/user/moWhat is good?
Free plan is very beneficial.
Great option for academic institutions and small businesses.
What is not good?
UI can be a bit better to work with.
Scheduleonce$9/user/monthWhat is good?
Book a meeting sales calendar and multiple sales calendar at a single time.
What is not good?
Has a slight learning curve.

Our Experience

These are some of the most popular tools for appointment management. The recent report indicates that over the next two years, the global demand for services will grow by 10%. Of course, the management of meetings and the use of scheduling software will also keep on increasing.

Therefore, the adoption and full use of the ideal tools for appointment management will enhance the company’s reputation and improve its customer service, as well as minimize losses from scheduling errors.

best appointment scheduling software
Best appointment scheduling software g2grid

There is a variety of popular appointment scheduling application available on the market. Majority of tools for appointment management also provides a free trial period for analyzing the system’s characteristics and identifying the software that suits the company accordingly.

Make sure to use the best appointment scheduling software available at affordable rates that to manage your day to day appointments. The online booking software you want also affects your customer experience overall productivity. Choosing the right tools for appointment management is important for businesses to enhance customer experience and organization’s productivity.

Questions asked while looking for Appointment management tools:

Does appointment scheduling apps send appointment reminders?

There are several appointment scheduling software that sends appointment reminders. Appointment scheduling apps automatically send appointment reminders, via email and SMS, to your clients.

Can I sync my calendar with the appointment scheduling app?

Yes, the scheduling applications work with 2-way online appointments with Outlook.com, Exchange, Office 365, Apple iCal, and Google Calendar. That means you can view your dates booked through appointment scheduling apps on your calendar.

Can I see when and what time and appointment has been reserved?

Yeah, each appointment is automatically logged in. You can find out who has booked and if or when a date has changed.

Who can book into my calendar in the appointment scheduling app?

A software program for appointments lets you, your employees, and your customers make reservations on your calendar. Who can book what you have complete control? You should either allow the employees access to the view or give them access to the boss. You can only reserve certain services to your customers and limit the amount of notice they will need for new reservations. And, of course, you can block access for anyone but yourself if you want to keep it secret.

Can I limit the extent to which customers can reserve?

Yeah, you can fully take control over your scheduling software. You can also manage, reserve, modify, and cancel appointments with you.

How do many part-time or remote/virtual receivers work with this system?

You can configure your service in advance with appointments scheduling apps (including which personnel can use it, duration, and location) so your receiver will only have to choose from the drop-down list when booking an appointment. It won’t allow them to book it in the wrong place or with the wrong person.

Richa Kumari
Richa Kumari

Richa here, I am a senior software engineer and Airtable specialist with over 8 years of technical experience. Currently leading development teams at a Fortune 100 company, I possess expertise across No-code platforms, email APIs, project management, and CRM systems. I have in-depth knowledge of Airtable, including its app, API, and enterprise implementations. I also understand the broader API ecosystem, including standards, security, GraphQL, and asynchronous technologies. With a background in analyzing complex data pipelines and customer funnels, I offer valuable insights into integrating systems and managing APIs throughout their lifecycle. My articles provide actionable guidance on evaluating and implementing tools like Airtable, Salesforce, Notion, and MuleSoft. I stay up-to-date on the latest no-code platforms and CRM offerings so I can advise businesses on alignment with stakeholders, customers, and technical capabilities. As an experienced engineer, I am dedicated to sharing my knowledge so organizations can effectively leverage technology to meet strategic goals.

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